Fleet & heavy-equipment paperwork
The paperwork a fleet manager actually keeps in the binder.
Hour meters, service intervals, DOT walkarounds — the three things a shop foreman asks a fleet about on Monday morning. Most PM-log quarters come back half-closed, the DOT-drift across mixed equipment (excavators, skid-steers, mini-loaders) is impossible to audit, and the binder gets tossed in the truck when the next job rolls. The Gridpin fleet paperwork is one sign-off form per machine, front-to-back, in the order the shop foreman writes it — with US Letter and A4 layouts and a single commercial-use license.
EQ-04 is the anchor: per-shift pre-trip equipment check — WL-01 rides alongside it for the one-page-per-shift PM log, CC-01 for the GC / sub construction contract, and CSB-01 bundles all twenty-five working-super forms (EQ-04, WL-01, CC-01, the low-voltage install sign-off, the fiber pull record, the RFI tracker, and the rest) under one license. Drafted on a real clipboard by a real shop foreman. Not a generic daily log, not an invoice template with a fleet sticker on it.
- Anchor SKU
- EQ-04
- Related kits
- WL-01 · CC-01 · CSB-01
- Paper
- US Letter · A4
What a fleet kit carries
Four sections a fleet shop actually fills out on a real PM-log quarter.
The kit follows the order a shop foreman writes it on a clipboard — pre-shift unit and operator, PM log with service intervals, DOT walkaround with defects, then the daily-log and work-order cross-reference. No duplicate fields, no “create your own” rows, no AI-generated trade-buzzword filler.
- Unit + operator + shift
A working-foreman pre-shift block the shop reads at 6:30 a.m.
Machine ID, hour meter, operator, shift start — the small strip a shop foreman needs to read before the trucks roll. Same row order a working foreman writes it on a clipboard, not the language a DOT over-the-road pre-trip uses.
- PM log + service interval
Per-row service intervals (250 / 500 / 1000 h) with the last-service and next-due stamps.
Service interval, last service date, next-due stamp, mechanic initials — the four rows that close the PM-log quarter. The fields the shop foreman and the mechanic agree on at the parts counter, not the language an equipment vendor datasheet reads.
- DOT walkaround + defects
Tires, lights, leaks, attachments, safety gear — pass / fail / n-a with a defect note line.
Pass / fail / n-a toggle on every row, a defect note line, a re-check stamp so the booked-out operator sees their own sign-off when they throw the binder open on Monday. Same layout the DOT inspector expects, adapted for excavators, skid-steers, and mini-loaders.
- Daily log + RFI / work-order
A one-page-per-shift daily log row strip with a short work-order block riding beneath the walkaround sign-off.
Crew + weather + delays on the front, work-order number and short description on the back. The cross-reference a PM asks for at the Monday owner meeting, on one page, no separate kit.
Anchor + adjacent kits
The four kits a fleet shop reaches for on a real PM-log quarter.
Lead with EQ-04. Add WL-01 for the PM log row strip, CC-01 for the GC / sub construction contract, or step up to the full 25-form superintendent toolbox under CSB-01.
Questions about fleet-shop PM logs, formats, or the commercial-use license? Read the buyer FAQ.
Read the buyer FAQPre-Trip Equipment Inspection Checklist
DOT-flavored pre-trip adapted for excavators, skid-steers, and mini-loaders — tires, fluids, attachments, safety gear — signed per shift, not per week.
EQ-04 · Rev. 2
Daily Job Site Log
One-page-per-shift superintendent log with weather, crew, deliveries, delays, and photo slots — the form a super actually fills out before coffee goes cold.
WL-01 · Rev. 3
Construction Contract
The contract a working GC and a working sub actually sign — scope, schedule of values, retainage, change orders, witness initials — short enough to fit on a single read, long enough to cover Monday morning.
CC-01 · Rev. 1
Construction Superintendent Bundle
Superintendent toolbox — twenty-five working-super forms in one kit. The Daily Job Site Log, the pre-trip checklist, the low-voltage sign-off, the fiber pull record, the RFI tracker, and the homeowner quote sheet, all laid out the way a super actually fills them out at 6:30 in the morning with cold coffee.
CSB-01 · Rev. 1
More from this trade
Keep the Fleet paperwork in one working set.
Related Gridpin forms for the same kind of job, priced clearly and ready to print.
Common Questions Before You Buy
See the file-format answerWorking-pro seal of approval
What working pros say after a season of filling out the binder.
Field-language quotes from the people who actually carry the kit on the truck, between the truck and the gate, or between rounds — not a marketing-pull-quote deck, not an after-the-fact testimonial swap.
DOT pre-trips were written for over-the-road trucks and we run excavators and skid-steers. The EQ-04 walks the machine the way the morning walkaround actually goes — tires, fluids, hydraulics, attachment, safety gear, operator sign-off. The check ride lives, the audit holds.
Bauer, K.Shop foreman · 6-truck fleet
Pre-trip is the thing my shop reads at 06:45 before I take the keys. EQ-04 has hydraulic, engine oil, coolant, DEF, rear strobe — the rows I actually look at. Defect line is short enough I fill it before I throw the binder in the cab.
Sandoval, E.Heavy-equipment operator · 12 yrs
The PM-log quarter used to close half-empty because nobody could find the last-service stamp on a mini-loader that changed hands twice. EQ-04 + WL-01 ties the shift sign-off to the work-order block, so the mechanic sees the open defect before the machine is back for service.
Whitfield, T.Fleet manager · mixed equipment
Not ready to buy?
Get the next fleet-shop kit the day it ships.
Drop your work email. We will send the next fleet-and-equipment single the day it lands — one note, no newsletter, no follow-up sequence. The EQ-04 + WL-01 + CC-01 lineup plus whatever ships next.
Browse the full catalog
Fleet is one of seven trades Gridpin ships for.
Browse the full catalog — low-voltage install sign-offs, fiber pull and splice records, daily logs, RFI trackers, homeowner quote sheets, and the 25-form superintendent bundle.
US Letter + A4 · 1 commercial-use license per kit.
Gridpin fleet and heavy-equipment maintenance paperwork and DOT walkaround forms: pre-trip equipment check (EQ-04), daily PM log (WL-01), construction contract (CC-01), and the 25-form construction superintendent bundle (CSB-01). US Letter and A4 layouts, one company-wide commercial-use license, drafted in the field by a 20-year construction pro. Printable the same afternoon.